EAS

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  Exchange Archive Solution

Exchange Archive Solution© (EAS©)  

ZANTAZ® Exchange Archive Solution (EAS) is leading the evolution of email management.

No other solution offers the same speed of service, savings in storage and ease of data management - in the long, long term.

EAS significantly reduces email server overload, secures intellectual property, and empowers end-users to easily access, retrieve and restore emails. As a result, companies are now able to effectively incorporate email into their overall records management strategy and they are better able to comply with industry regulations.

With ZANTAZ® EAS 3.1, companies will benefit from numerous immediate improvements in efficiencies, including lower storage costs, less downtime, reduced administrative overhead, lower cost of ownership and increased employee productivity. In short, EAS ensures that organisations save space, time and money.

Save Space
Maximise Storage and Bandwidth Utilisation:

  • Distributed Architecture
    EAS features fully distributed architecture that enables users to manage Microsoft Exchange email records across geographically dispersed locations. Users can easily access, retrieve and store email, regardless of their geographic location within the organization. This architecture reduces server overload and eliminates bandwidth concerns even as it allows employees around the world to work from their desktops as if they were working together on one supercomputer.
     
  • Automatic Fail-Over
    EAS's distributed architecture also contains an automatic fail-over feature that makes the system virtually fault proof. Should a primary document storage server experience any sort of failure, EAS will automatically designate another storage server to act as the primary with all the same responsibilities as the first server.
     
  • Load Balancing
    The load-balancing feature allows EAS to intuitively shift server workload when pre-determined thresholds are surpassed, reducing server and bandwidth stress as well as preventing impact across other corporate functions.

Leverage Existing Storage Assets:

  • Storage and Retention Manager (STORM)
    EAS includes an archive engine that manages document stores. STORM assists organizations in their efforts to be compliant with record retention laws by enabling companies to fully manage the lifecycle of their email and to efficiently separate important historical information from junk mail. Furthermore, this tool ensures that email records are properly disposed of once they expire from set retention by deleting corporate records not only from the archive, but also from the entire organisation to maximise server efficiency.
     
  • Data Compression
    EAS shrinks the size of the material to be archived by 50-80%.
     
  • Single Instance Storage (SIS)
    The SIS feature eliminates duplicate items, regardless of the number of Exchange servers or Exchange databases, in the system by ensuring that just one copy of a message is saved in the archive.

Enable Restriction-free Growth

  • Limitless Scalability
    Scalability becomes a low-cost process. Whereas other solutions often demand the purchase of expensive servers to match increased user demand, EAS does not. In fact, all user access to the archive is via the open architecture of IIS and does not involve the EAS server at all. IIS servers are proven to handle thousands of user requests simultaneously; however, should additional IIS servers be required, they are inexpensive and easy to deploy.
     
  • Improved Capacity Planning
    EAS Estimator helps determine not only how much space can be released, but also which policies to implement to realize this saving. Mail administrators can ascertain traffic patterns of email distribution and generate reports based on a number of criteria, including sender, message class, dates, sizes, and location.
     
  • High Archive Rates
    EAS offers exceptionally high archive rates; for example, one 8-CPU server can process 9.8 million emails per hour without exceeding 30% capacity. EAS increases efficiencies even as it reduces the number of emails stored on Exchange. More users can be supported on one system because individual mailboxes and public folders are smaller in size, and disabled mailboxes can be removed from the system altogether.

Save Time

Achieve Quick and Easy Email Retrieval

The waiting time associated with the retrieval of lost documents can have a massive effect on worker efficiency over the long term. EAS-Search™ allows users to instantly retrieve information that would otherwise take several hours, if not several days, to get. Once messages are in the EAS archive, users are empowered to search and retrieve them without relying on administrator involvement.

Achieve Easy Location and Automatic Migration of PSTs

  • Automatic Tracking
    EAS PST Migrator employs a plug-in that automatically flags all the .PST files owned by a user—whether stored locally, on a hard disk, or in shared file area. These files can then be automatically moved to a central location. EAS keeps track of who has which .PST files and is able to reset passwords easily. And, when .PST files are used to support access to emails while disconnected from the network, EAS's offline support provides both security and offline access to archived email.
     
  • Convenient End-user Access
    Migrated items can be accessed via shortcuts put back into the migrated .PST files, in which case they are automatically copied to their original location in compressed format; via shortcuts put back into the owner's Exchange mailbox; or, without shortcuts, using the Outlook integrated search screen or the optional EAS Web view that provides both search and folder navigation facilities.

Reduce Server Migration Times

Archiving with EAS prior to any server migration streamlines migration times, minimises downtime, reduces the chances of database corruption and augments disaster recovery. These increased efficiencies are especially evident in the migration of large volumes of users to Exchange 2000.

Save Money

Reduce Administrative Costs

EAS eliminates many of the administrative costs associated with managing Exchange. Once archiving policies and schedules have been set, little or no administrator intervention is even required. Companies no longer have to wage "byte-battles" with users over their mailbox limits, deleted messages no longer have to be retrieved from previous backups, and restores no longer necessarily demand administrator involvement. With EAS's simple restore graphic user interface (GUI), users can drive their own restores in mere seconds.

Reduce Downtime Costs

EAS helps make servers more reliable by keeping message stores sizes in check through regular archiving. Therefore, should a sudden increase—caused, for instance, by a spate of large attachments—overwhelm the server and cause it to go down, EAS ensures that it is up and running quicker. This not only saves administrative costs, but it also saves the immense costs incurred with loss of email service.

Reduce Employee Time Costs

EAS empowers organisations to assist workers by automatically archiving emails according to sophisticated, centrally-administered policies. As a result, users are freed from the time-consuming and costly task of managing their files alone and can concentrate more fully on their work at hand.

Reduce Ownership Costs

EAS saves expensive disk space in two ways:

  • Open Storage Choice
    This feature means that any storage device that can be seen from Windows—including the lower cost SAN or NAS—can be used as the archive store. As files age, they can be migrated to lower-cost offline devices, such as tape and Worm CD, reducing backup times associated with the archive store.
     
  • Optional Restoration
    Optional Restoration greatly minimises the impact on the network of retrieving archived messages. Messages and attachments are brought across the network in condensed form, where they are instantly displayed in Outlook. EAS makes the full restoration of them to Exchange an optional exercise. Companies save the performance and disk space costs associated with the unnecessary restoration of accessed messages.

Protect Intellectual Property

EAS supports an environment that both protects corporate information and makes it easily accessible in the long term in two key ways:

  • Releases Disk Space
    EAS offers users a means of freeing up disk space without simply deleting potentially valuable documents.
     
  • Safeguards Against Loss
    EAS makes job-related information in a mailbox account readily available to a successor when a user leaves; similarly, it protects against the loss of information stored in .PST files that might otherwise get lost when user leaves or a PC is replaced.